Document text
[Place], [Date]
To,
The Visa Officer
[Embassy or consulate]
[City]
Subject: Visa application of [Traveller name], Passport No. [Traveller passport]
Respected Sir/Madam,
I, [Traveller name], [Traveller occupation], residing at [Traveller address], respectfully apply for a visa to visit [Country] from [Dates] for [Purpose].
My plan: [Itinerary]. During the trip I will stay at [Stay].
The cost of the trip will be paid by [Who pays].
I enclose the documents on the checklist of the embassy. I understand that the decision on the visa rests with the embassy.
Yours faithfully,
[Traveller name]
[Traveller contact]
For you: not part of the letter, remove this page
There is no single format. The embassy of your destination sets the rules. These are examples from three official pages, so check the current page for your own trip.
Destination What the official page asks for Source
Germany (Schengen, tourism or visit) Personal covering letter, itinerary. If someone else pays: sponsor documents and the sponsor’s bank statements for the last 3 months, stamped by the bank. Documents in German or English, or translated. india.diplo.de, checklists for a Schengen visa
United Kingdom (visit) If someone else pays: what support is given and how, that the sponsor has enough funds for themselves and their dependants, your relationship, and the sponsor’s legal status if they are in the UK. gov.uk, Visit visa: guide to supporting documents
Canada (visit) A letter of invitation from the host in Canada, with the host’s and the visitor’s details. It does not guarantee a visa. canada.ca, Letter of invitation
The embassy decides on the visa. This letter does not guarantee one.
Sources: india.diplo.de (Schengen checklists); gov.uk (Visit visa: guide to supporting documents); canada.ca (Letter of invitation). Checked 01.11.2026. Not legal advice.