Two Weeks Notice Letter Template

VERSION A — STANDARD TWO WEEKS NOTICE

[YOUR FULL NAME]

[YOUR ADDRESS]

[PHONE] · [PERSONAL EMAIL]

[MONTH DAY, YEAR]

[MANAGER NAME]

[TITLE]

[COMPANY NAME]

[COMPANY ADDRESS]

Dear [MANAGER FIRST NAME],

Please accept this letter as my formal two weeks’ notice of resignation from my position as [JOB TITLE] at [COMPANY NAME]. My last day of work will be [LAST DAY — MONTH DAY, YEAR].

Thank you for the opportunities I have had here over the past [NUMBER] [years/months]. I am grateful for [ONE SPECIFIC THING — what you learned, a project, the team].

During the next two weeks I will do everything I can to make the transition smooth: finishing [CURRENT PROJECTS], documenting my open tasks and helping train [REPLACEMENT / TEAM MEMBER]. Please let me know how I can help most.

Please send information about my final paycheck, unused paid time off and benefits to my personal email [PERSONAL EMAIL].

Sincerely,

[YOUR FULL NAME]

VERSION B — TWO WEEKS NOTICE BY EMAIL

To: [MANAGER EMAIL] Cc: [HR EMAIL]

Subject: Two weeks’ notice — [YOUR FULL NAME]

Hi [MANAGER FIRST NAME],

I am writing to let you know that I am resigning from my role as [JOB TITLE]. My last day will be [LAST DAY — MONTH DAY, YEAR], two weeks from today.

I have attached a list of my open work and suggested owners. I am happy to meet this week to plan the handover.

Thank you for your support during my time at [COMPANY NAME].

Best regards,

[YOUR FULL NAME]

[PHONE]

VERSION C — SHORTER NOTICE

When you cannot give a full two weeks (health, family, relocation, a start date you do not control).

[YOUR FULL NAME]

[YOUR ADDRESS]

[PHONE] · [PERSONAL EMAIL]

[MONTH DAY, YEAR]

[MANAGER NAME]

[TITLE]

[COMPANY NAME]

[COMPANY ADDRESS]

Dear [MANAGER FIRST NAME],

I am writing to resign from my position as [JOB TITLE], effective [LAST DAY — MONTH DAY, YEAR]. I am sorry that I am unable to provide the usual two weeks’ notice; [BRIEF REASON — e.g. a family matter requires me to relocate / my health requires me to stop working sooner].

Before I leave I will [WHAT YOU CAN DO — hand over files, write up open tasks, be reachable by email until DATE for questions].

Thank you for your understanding and for the time I have spent with the team.

Sincerely,

[YOUR FULL NAME]

VERSION D — NOTICE WITH A HANDOVER PLAN

Attach this to version A or B.

Handover plan — [YOUR NAME], [JOB TITLE], last day [DATE]

Open task / responsibility Status Hand over to Where files are Done by

[TASK] [% / next step] [NAME] [FOLDER / SYSTEM] [DATE]

Before your last day

• Return equipment: [LAPTOP, BADGE, KEYS, CARDS].

• Share passwords and access through the official process — never in the letter.

• Ask HR in writing about final pay, unused PTO, benefits end date, COBRA and your 401(k).

• Update your personal contact details for your W-2.

• Ask your manager whether they will serve as a reference.

GOOD TO KNOW — delete this page before sending

• In most US jobs employment is at will: two weeks is a professional custom, not a federal rule. Check your employment contract, offer letter or union agreement — some set a different notice period.

• Count two weeks from the day you hand in the letter. The page calculator shows the date.

• When the final paycheck is due depends on your state; federal law does not set a deadline.

• Keep the letter short and positive. Complaints belong in an exit interview, if anywhere.

• In Layers you can send the letter with tracking and see when your manager opened it; you keep a dated copy.

Field labels in [SQUARE BRACKETS, CAPITALS] must be completed or deleted. Alternatives are separated by a slash (e.g., [HIS/HER]). © Layers (layers.md), licensed under CC BY 4.0 (https://creativecommons.org/licenses/by/4.0/). You may adapt and reuse this template with attribution. Letter template — replace every [FIELD].