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Resignation Letter Philippines
Use one version only. Complete every field in square brackets, delete the other versions, and give a copy to both your direct supervisor and Human Resources. Keep proof of receipt.
Version 1 Thirty day notice
[DATE]
To: [SUPERVISOR NAME AND TITLE]
Copy: Human Resources, [COMPANY NAME]
[COMPANY ADDRESS]
Subject: Written notice of resignation effective [LAST WORKING DAY]
Dear [MR. / MS. SURNAME],
Please accept this letter as my written notice of resignation from my position as [JOB TITLE] with [COMPANY NAME]. Under Article 300(a) of the Labor Code of the Philippines, I am giving at least one month advance written notice. My resignation will take effect on [LAST WORKING DAY], thirty (30) days after this notice, subject to any more favorable term in my contract or company policy.
I will complete a reasonable handover of my duties, return company property and cooperate with the clearance process. Please confirm my last working day and the person responsible for each clearance step.
I also request my Certificate of Employment stating my dates of employment and the work I performed. Under DOLE Labor Advisory No. 06, Series of 2020, it should be issued within three (3) days from this request. Please release my final pay within thirty (30) days from my separation, unless a more favorable company policy or agreement applies, and provide its written computation.
Thank you for the opportunities during my employment.
Respectfully,
______________________________
[YOUR FULL NAME]
[EMPLOYEE NUMBER] · [MOBILE] · [PERSONAL E-MAIL]
Received by: ____________________ Date and time: ____________
Version 2 Immediate resignation for a just cause
[DATE]
To: [SUPERVISOR NAME AND TITLE]
Copy: Human Resources, [COMPANY NAME]
[COMPANY ADDRESS]
Subject: Immediate resignation for just cause effective [DATE]
Dear [MR. / MS. SURNAME],
I resign from my position as [JOB TITLE] with [COMPANY NAME], effective immediately on [DATE]. I am ending the employment relationship without serving any notice under Article 300(b) of the Labor Code because of the following just cause:
[KEEP ONLY THE TRUE GROUND AND DESCRIBE THE FACTS BRIEFLY: serious insult by the employer or its representative to my honor and person / inhuman and unbearable treatment by the employer or its representative / a crime or offense by the employer or its representative against me or an immediate member of my family / another cause analogous to those grounds].
The material facts are: [DATES, PEOPLE BY ROLE, WHAT HAPPENED, AND ANY REPORT OR EVIDENCE]. This letter records my reason; it does not waive any right or claim.
Please tell me in writing how I can promptly return company property and complete any clearance step without exposing myself to the conduct described above.
I request my Certificate of Employment within three (3) days from this request and my final pay within thirty (30) days from separation under DOLE Labor Advisory No. 06, Series of 2020, unless a more favorable company policy or agreement applies. Please provide a written computation of the final pay.
Respectfully,
______________________________
[YOUR FULL NAME]
[EMPLOYEE NUMBER] · [MOBILE] · [PERSONAL E-MAIL]
Received by: ____________________ Date and time: ____________
Version 3 Short letter to supervisor and HR
[DATE]
To: [SUPERVISOR NAME]
Copy: Human Resources
Subject: Resignation effective [LAST WORKING DAY]
Dear [SUPERVISOR NAME] and HR,
I am resigning from my position as [JOB TITLE] with [COMPANY NAME]. This is my written notice under Article 300(a) of the Labor Code. My last working day will be [LAST WORKING DAY], at least one month after this notice.
I will complete my handover, return company property and cooperate with clearance. Please confirm my last working day. I also request my Certificate of Employment within three (3) days from this request and my final pay within thirty (30) days from separation under DOLE Labor Advisory No. 06, Series of 2020.
Thank you.
Respectfully,
______________________________
[YOUR FULL NAME]
[EMPLOYEE NUMBER] · [MOBILE] · [PERSONAL E-MAIL]
Received by: ____________________ Date and time: ____________
Before sending
Article 300(a), formerly Article 285(a), requires written notice at least one month in advance when an employee resigns without just cause. An employer who receives no such notice may hold the employee liable for damages.
Article 300(b) allows immediate resignation without notice only for serious insult, inhuman and unbearable treatment, a crime or offense against the employee or an immediate family member, or an analogous cause. Keep only a ground that is true and preserve evidence.
Check your employment contract, collective agreement and company policy. They may provide a more favorable process; obtain advice before relying on immediate resignation if the facts are disputed.
Keep the received copy, registered-mail receipt, courier proof or sent e-mail. Use a personal address for replies after your last day.
Ask HR for a written clearance checklist and return company property against a receipt.
Primary sources
Labor Code of the Philippines, Presidential Decree No. 442, Article 285 before renumbering: https://lawphil.net/statutes/presdecs/pd1974/pd_442_1974.html
Supreme Court decision reproducing renumbered Article 300: https://lawphil.net/judjuris/juri2019/jun2019/gr_200811_2019.html
DOLE Labor Advisory No. 06, Series of 2020: https://bwc.dole.gov.ph/issuances/labor-advisories/
Template - review your contract and company policy. Not legal advice.
Reply to this document or get a deadline reminder: https://layers.md/ph/resignation-letter-philippines?from=reply-ph-resignation