VERSION A — FORMAL RESIGNATION LETTER
Serving the full notice period in your appointment letter.
[YOUR FULL NAME]
Employee ID: [ID] · [DESIGNATION], [DEPARTMENT]
[ADDRESS]
+91 [MOBILE] · [PERSONAL EMAIL]
Date: [DD MONTH YYYY]
To
[REPORTING MANAGER NAME]
[DESIGNATION]
[COMPANY NAME]
[OFFICE ADDRESS]
Subject: Resignation from the post of [DESIGNATION]
Dear [Sir/Madam / MANAGER NAME],
I hereby resign from my position as [DESIGNATION] at [COMPANY NAME]. As per my appointment letter dated [DATE], my notice period is [30/60/90] days. My last working day will therefore be [DD MONTH YYYY], unless we agree on another date.
I am thankful for the opportunities and guidance I received during my [X] years here, especially [ONE SPECIFIC THING].
During the notice period I will complete my pending work, hand over [PROJECTS/CLIENTS/FILES] to [NAME OR "the person you nominate"] and finish the exit and clearance formalities.
I request you to kindly arrange my relieving letter, experience letter and full and final settlement on my last working day. Please accept this letter as my formal resignation.
Thanking you,
Yours sincerely,
[YOUR FULL NAME]
[SIGNATURE]
VERSION B — RESIGNATION EMAIL TO MANAGER AND HR
To: [MANAGER EMAIL] Cc: [HR EMAIL]
Subject: Resignation — [YOUR FULL NAME], [EMPLOYEE ID]
Dear [MANAGER NAME],
Please accept this email as my resignation from the role of [DESIGNATION], effective today, [DATE]. As per my appointment letter, I will serve a notice period of [30/60/90] days; my last working day will be [DATE].
I will prepare a handover note for my open work by [DATE]. Kindly guide me on the exit process.
Thank you for your support.
Regards,
[YOUR FULL NAME]
+91 [MOBILE]
VERSION C — REQUEST TO SHORTEN THE NOTICE PERIOD
Personal reasons, health, higher studies or a new joining date. Whether the company agrees, and on what terms, depends on your contract.
[YOUR FULL NAME]
Employee ID: [ID] · [DESIGNATION], [DEPARTMENT]
[ADDRESS]
+91 [MOBILE] · [PERSONAL EMAIL]
Date: [DD MONTH YYYY]
To
[REPORTING MANAGER NAME]
[DESIGNATION]
[COMPANY NAME]
[OFFICE ADDRESS]
Subject: Resignation and request for early release
Dear [Sir/Madam / MANAGER NAME],
I hereby resign from my position as [DESIGNATION], with effect from [DATE]. My notice period is [NUMBER] days, which would end on [DATE].
Due to [BRIEF REASON — e.g. a family health matter / admission to a course starting on DATE / a joining date of DATE], I request you to kindly relieve me on [REQUESTED LAST DAY]. I will complete the handover of [WORK] by then. If required, I am willing to [ADJUST EARNED LEAVE / PAY IN LIEU OF THE REMAINING NOTICE] as per company policy.
I would be grateful for your support in this matter.
Yours sincerely,
[YOUR FULL NAME]
VERSION D — REQUEST FOR RELIEVING LETTER, EXPERIENCE LETTER AND F&F SETTLEMENT
Send after your last working day if the documents or dues have not come.
Date: [DD MONTH YYYY]
To
The HR Manager
[COMPANY NAME]
[OFFICE ADDRESS]
Subject: Request for relieving letter, experience letter and full and final settlement
Dear Sir/Madam,
I resigned from the post of [DESIGNATION] (Employee ID [ID]) on [DATE OF RESIGNATION], and my last working day was [LAST WORKING DAY]. I have completed the handover and returned [LAPTOP / ID CARD / OTHER ASSETS].
I request you to issue the following at the earliest:
• Relieving letter
• Experience / service certificate
• Full and final settlement with a statement of salary, leave encashment and deductions
• Form 16 for the current financial year, when due
Under section 17(2) of the Code on Wages, 2019, wages due on resignation are payable within two working days. Please share the payment date and the settlement statement on [PERSONAL EMAIL].
Thanking you,
[YOUR FULL NAME]
+91 [MOBILE]
Handover note
Work / client / file Status Handed over to Location Date
[ITEM] [STATUS] [NAME] [FOLDER / SYSTEM] [DATE]
[ITEM] [STATUS] [NAME] [FOLDER / SYSTEM] [DATE]
[ITEM] [STATUS] [NAME] [FOLDER / SYSTEM] [DATE]
[ITEM] [STATUS] [NAME] [FOLDER / SYSTEM] [DATE]
[ITEM] [STATUS] [NAME] [FOLDER / SYSTEM] [DATE]
GOOD TO KNOW — delete this page before sending
• The notice period comes from your appointment letter or company policy. Check it before you write the last date.
• Keep a copy of your resignation with the date you sent it (email is fine). The notice period runs from that date.
• Ask for the relieving letter and experience letter in writing; your next employer may need them at joining.
• Under the Code on Wages, 2019 (in force from 21 November 2025), wages due on resignation are paid within two working days of resignation — s.17(2). Gratuity, if you are eligible, has its own rules.
• In Layers you can send the letter with tracking: you see when HR opened it and you keep the dated record.
Field labels in [SQUARE BRACKETS, CAPITALS] must be completed or deleted. Alternatives are separated by a slash (e.g., [HIS/HER]). © Layers (layers.md), licensed under CC BY 4.0 (https://creativecommons.org/licenses/by/4.0/). You may adapt and reuse this template with attribution. Letter template — replace every [FIELD].
Letter template — replace every [FIELD]. © Layers (layers.md) · CC BY 4.0