Offer letter

Document text

[EMPLOYER NAME] · [address] · [website]

[EMPLOYER LOGO]

[dd Month yyyy]

Private and confidential

[Candidate full name]

[Address or email]

Dear [first name],

Offer of employment — [job title]

Following your interviews, we are delighted to offer you the position of [job title] at [employer name] on the terms below. This offer is conditional on the points listed under “Conditions”.

Job title [job title]

Reporting to [manager name, job title]

Start date [dd Month yyyy] or another date we agree

Place of work [office address] · [on-site / hybrid: n days in the office / remote]

Base salary [amount] [currency] gross per [year], paid [monthly] in arrears

Bonus / commission [scheme, target, or “not applicable”]

Working hours [n] hours per week, [days]

Paid holiday [n] days per year [plus public holidays]

Benefits [pension / health insurance / equipment / other]

Probation period [n] months

Notice period [during probation: n weeks; after probation: n weeks / months]

Conditions

This offer is subject to:

proof of your right to work in [country];

references satisfactory to us, from [two] employers of our choice;

[verification of the qualifications you told us about;]

[background or other checks, where the law allows and the role requires them;]

your signature on the employment contract that we will send to you.

Your full terms and conditions will be set out in your employment contract. If anything in this letter differs from the contract, the contract will apply. [Optional, only where this is lawful and intended, e.g. in most US states: “Your employment will be at will.”]

Please confirm your acceptance by signing below and returning a copy to [name, email] by [dd Month yyyy]. After that date this offer will lapse unless we extend it in writing.

We look forward to welcoming you to the team.

Yours sincerely,

______________________________ [Name] [Job title], for and on behalf of [employer name]

Acceptance

I accept the offer of employment on the terms set out in this letter.

______________________________ Signature [Candidate full name]

______________________________ Date [dd Month yyyy]

Notes for the recruiter or employer (delete before sending) • Employment law differs by country and often by state or region (minimum notice, holidays, probation, at-will employment, required contract terms). Have the final letter checked for the place where the job is based. • Agree every figure with the hiring manager in writing before sending; recruiters usually present the verbal offer first and send the letter on the employer’s letterhead.