Document text
Letter to Companies House: Late Filing Penalty Appeal or Instalment Request
[DIRECTOR'S FULL NAME]
Director of [COMPANY NAME] LIMITED
Company number: [COMPANY NUMBER]
Registered office: [REGISTERED OFFICE ADDRESS]
[PHONE] · [EMAIL]
To: Companies House, Late Filing Penalties
By email: enquiries@companieshouse.gov.uk
[DATE]
Late filing penalty — [COMPANY NAME] LIMITED, company number [COMPANY NUMBER]
Penalty reference: [PENALTY REFERENCE]
Accounts for the period ending: [ACCOUNTING REFERENCE DATE]
Filing deadline: [DATE THE ACCOUNTS WERE DUE]
Date the accounts were received: [DATE RECEIVED]
Penalty: £[AMOUNT]
Dear Sir or Madam,
Part A — Appeal
( ) I appeal against this penalty because exceptional circumstances prevented the accounts from being delivered on time.
What happened: [DESCRIBE THE UNFORESEEN EVENT — FOR EXAMPLE, SERIOUS ILLNESS OF THE SOLE DIRECTOR, DEATH OF (RELATIONSHIP), FIRE OR FLOOD AT (PLACE)].
When it happened: from [DATE] to [DATE], which was [NUMBER] days before the filing deadline.
Why it stopped the filing: [EXPLAIN — FOR EXAMPLE, I WAS THE ONLY DIRECTOR AND WAS IN HOSPITAL; THE RECORDS WERE DESTROYED].
What I did once it ended: the accounts were delivered on [DATE].
( ) I appeal because Companies House made an error: [DESCRIBE THE ERROR, WITH DATES AND ANY SUBMISSION REFERENCE].
The company is dormant and [IS BEING CLOSED / HAS APPLIED TO BE STRUCK OFF ON (DATE OF DS01)]. I mention this as background; my appeal rests on the circumstances above.
Evidence attached, showing the name of the person affected and the dates: [LIST — FOR EXAMPLE, HOSPITAL LETTER DATED …, INSURANCE CLAIM DATED …].
Part B — Request to pay by instalments
( ) If the appeal is not accepted, or instead of an appeal, I ask to pay the penalty by monthly instalments of £[AMOUNT] starting on [DATE], because [WHY THE COMPANY CANNOT PAY THE FULL AMOUNT AT ONCE].
Please reply in writing. If a debt collection agency contacts the company before you reply, I will tell it that this letter has been sent.
Yours faithfully,
____________________
[DIRECTOR'S FULL NAME], Director
For me
[ ] Penalty notice received at the registered office on [DATE]
[ ] Only one appeal per penalty notice — everything is in this letter
[ ] If refused: Senior Casework Unit, then Independent Adjudicators
[ ] Strike-off: DS01 copy sent within 7 days to anyone who could be affected