Document text
Letter of Appointment
(under section 6(1)(f) of the Occupational Safety, Health and Working Conditions Code, 2020 and rule 6 of the Occupational Safety, Health and Working Conditions (Central) Rules, 2026)
[EMPLOYER NAME]
[ESTABLISHMENT ADDRESS]
Labour Identification Number (LIN): [LIN]
Ref. No.: [REFERENCE NUMBER] Date: [DATE]
To
[EMPLOYEE NAME]
[EMPLOYEE ADDRESS]
Dear [EMPLOYEE NAME],
We are pleased to appoint you in our establishment on the terms below.
No. Particulars Details
(i) Name of employee [EMPLOYEE NAME]
(ii) Date of birth [DATE OF BIRTH]
(iii) Father's / Mother's name [PARENT'S NAME]
(iv) Aadhaar number (after obtaining consent) [AADHAAR NUMBER, OR "NOT GIVEN"]
(v) Labour Identification Number of the establishment [LIN]
(vi) Universal Account Number and / or Insurance Number (if available) [UAN] / [ESI INSURANCE NUMBER]
(vii) Designation [DESIGNATION]
(viii) Type of employment [ ] Regular [ ] Fixed-term employment, from [START DATE] to [END DATE] [ ] Contractual
(ix) Category of skill [CATEGORY OF SKILL, E.G. SEMI-SKILLED OR SKILLED]
(x) Date of joining [DATE OF JOINING]
(xi) Wages / Basic pay and Dearness Allowance Basic ₹[BASIC] + DA ₹[DA] per [MONTH / DAY / HOUR]
(xii) Other allowances, including accommodation, as applicable [ALLOWANCES AND AMOUNTS]
(xiii) Applicability of social security benefits (EPFO and ESIC) EPF: [ ] applicable [ ] not applicable; ESI: [ ] applicable [ ] not applicable
(xiv) Broad nature of duties to be performed [DUTIES]
(xv) Benefits under Chapter VI (Maternity Benefit) of the Code on Social Security, 2020 (for a woman employee) [ ] applicable [ ] not applicable
(xvi) Any other information Place of work: [PLACE OF WORK]; working hours: [HOURS AND REST INTERVAL], not more than eight hours a day; wage period: [MONTHLY / FORTNIGHTLY / WEEKLY / DAILY]; probation: [PROBATION, IF ANY]; notice period: [NOTICE PERIOD]; reporting to: [MANAGER NAME AND DESIGNATION]
Wages for a monthly wage period are paid before the end of the seventh day of the following month, by [BANK TRANSFER / ELECTRONIC MODE / CHEQUE].
For [EMPLOYER NAME]
Signature / digital signature of employer: ____________________
Name and designation: [SIGNATORY NAME AND DESIGNATION]
Acceptance
I have read this letter of appointment and accept the appointment on these terms. I will join on [DATE OF JOINING].
Name: [EMPLOYEE NAME] Date: [DATE] Signature: ____________________
For me: before sending
[ ] The letter is issued before the employee starts work (rule 6)
[ ] All 16 particulars are filled in; Aadhaar only if the employee has consented (rule 6, item (iv))
[ ] Fixed-term: written contract with start and end dates, pay and benefits not less than a permanent worker doing the same work (IR Code, s. 2(o))
[ ] Working hours not more than eight hours a day (OSH Code, s. 25(1)(a))
[ ] Wage period not longer than a month (Code on Wages, s. 16)
[ ] Not a central-sphere establishment? Check whether your State rules prescribe their own format
[ ] Keep the signed acceptance